WHAT YOU’LL OWN

FACILITIES MANAGEMENT

• Serve as the primary contact for facility operations across the BBBSKC campus which includes two office buildings and an outdoor event space.

• Coordinate building maintenance, repairs, and preventative maintenance schedules.

• Manage vendor relationships including janitorial, HVAC, plumbing, electrical, security, IT, waste management, and many other service providers.

• Monitor building systems and coordinate timely resolution of all facility issues.

• Ensure offices remain clean, organized, stocked, and welcoming for staff and visitors.

• Manage budgets for facilities, office supply and all vendor leases.

• Serve as the liaison between BBBKC and a third-party company that manages our event spaces on nights and weekends, ensuring accurate scheduling and thorough logistics coordination.

 

WORKPLACE OPERATIONS

• Oversee office furniture, staff home office equipment, technology, fixtures, equipment, and workspace organization.

• Coordinate employee workstation setup, office moves, and workspace reconfigurations as needed.

• Manage office supply inventory and purchasing in coordination with the Operations Coordinator.

• Maintain organized storage systems and inventory management practices.

• Support staff with meeting logistics, room setups, AV/IT needs and workplace functionality.

• Create and implement an agency wide system to ensure clean, organized, welcoming environment.

• Work with the agency’s IT vendor to manage the daily and future needs of staff.

• Oversee all building usage, special event bookings and room rental schedules to ensure successful meetings and events for staff, board and supporters.

• Manage parking vendors and all parking needs for both staff and special events.

 

SAFETY, SECURITY, & ASSET MANAGEMENT

• Manage office security vendor as well as systems including alarms, cameras, access control, and key management.

• Coordinate building safety procedures and emergency preparedness efforts.

• Maintain inventories of office equipment, furniture, technology and workplace assets.

• Assist with permits, insurance claims and facility-related documentation as needed.

 

VENDOR & BUDGET MANAGEMENT

• Develop and maintain strong vendor relationships.

• Obtain quotes and coordinate vendor selection for facility needs.

• Monitor facility-related expenses and assist with budget management.

• Review invoices and ensure timely processing of facility-related expenses.

• Identify opportunities to improve efficiency and reduce operational costs.

 

STAFF & VISITOR EXPERIENCE

• Help create a positive and welcoming workplace environment for both staff and visitors.

• Support agency meetings, events and board meeting logistics as needed.

• Provide facility tours for guests, partners, donors, and community members as needed.

• Work alongside the COO and Operations Coordinator positions to provide guidance on daily office operations.

ADDITIONAL AGENCY SUPPORT

• Support required agency events/fundraisers as needed.

• Serve as an operational support resource, helping coordinate logistics, troubleshoot issues, and ensure agency events occurring both on and off campus run smoothly.

• Support the overall success of the organization by performing additional duties as assigned.

• Job responsibilities may evolve over time, and this job description is not intended to encompass every task or duty that may be required.

 

EDUCATION, SKILLS AND EXPERIENCE

            REQUIRED

• 2-3+ years of experience in facilities management, office operations, property management, hospitality operations, school operations, or related fields.

• Strong organizational and project coordination skills.

• Experience managing vendors, contracts and service providers.

• Strong communication and customer service skills.

• Ability to manage multiple priorities and solve problems independently.

• Proficiency with Microsoft Office and common workplace technology.

• Experience supporting workplace technology, AV, office equipment, and workplace systems.

PREFERRED

• Experience working with a team and providing great customer service.

• Experience managing budgets, contracts and operational expenses.

• Bachelor’s degree or equivalent combination of education and experience.

 

WORK ENVIRONMENT

BBBSKC is the fastest growing Big Brothers Big Sisters agency in the nation, nearly doubling the size of our staff and number of children served within the past 10 years. We are proud to offer competitive pay, a generous benefits package, ample vacation days, access to our Trauma-Informed Care Specialist, and a fun office environment. Management believes in an inclusive environment where staff members can learn and grow. We offer an employee wellness program and professional development opportunities whenever applicable. We also believe in the work hard, play hard motto as we plan quarterly staff outings where we step away from our day-to-day operations and focus on connecting as a team. This position is based in our beautiful, newly renovated Crossroads office (which happens to include a rooftop party deck).  As a member of the BBBSKC team, there will be an expectation to participate in occasional evening and weekend events.

STARTING SALARY RANGE: Salary Range: $55,000 – $65,000 annually, depending on qualifications and experience.

BBBSKC offers a competitive benefits package, generous paid time off, professional development opportunities, and a collaborative workplace culture dedicated to the BBBSKC mission.

 CLICK HERE TO APPLY

If you qualify for this position and are enthusiastic about our mission and our staff culture, we look forward to meeting you.

Please note, applications that are not filled out in full will not be considered. If you are unable to apply online, you can mail your resume and a cover letter (to include what makes you a phenomenal candidate and why you want to work at Big Brothers Big Sisters as well as your salary requirements) to:

BBBSKC, Attn: Malorie Rogers, 1709 Walnut Kansas City, MO 64108.

EQUAL EMPLOYMENT OPPORTUNITY

BBBSKC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BBBSKC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.